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Citywide chapter leader meeting is on Wednesday, Sept. 10

Chapter Leader UpdateSept. 3, 2025

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Gina Callaghan

A WARM WELCOME: Nearly 4,000 new teachers turned out for orientation at Barclays Center on Aug. 26 to kick off New Teacher Week. UFT reps were on hand to welcome them and enroll them in the union. Then, the new educators learned about union rights and benefits at the UFT's "share fair."

This Week's Focus

Cellphone ban in schools takes effect

The new academic year marks the start of the statewide bell-to-bell ban on cellphones and any other internet-enabled electronic communication devices in schools or on school grounds. The ban, which will be in place for the entirety of the school day, includes phones, earbuds, smartwatches, laptops, tablets and portable entertainment systems. The city's Panel for Educational Policy adopted the chancellor's regulations on the new state law in late July, and schools had a deadline of early August to submit their implementation plans after consulting with the school leadership team. The UFT and its state affiliate, NYSUT, successfully lobbied state lawmakers for the bell-to-bell restriction and for the ban to be implemented in such a way that educators would not be responsible for collecting, returning, confiscating or holding student devices. Here is the DOE's guidance on its cellphone policy. If you have any issues or concerns with how your administration is implementing the cellphone ban at your school, please contact your UFT district representative and your borough's UFT safety liaison for support.

Read the FAQ

3.25% increase takes effect on Sept. 14

The salaries of UFT-represented employees will increase by 3.25% effective Sept. 14 — the second pay increase in 2025 — as a result of the wage increases that the UFT negotiated in its most recent collective bargaining agreement with the Department of Education. The per-diem, per-session and coverage pay rates will also rise on that date. For teachers, the new per-session rate will be $60.91 and the new coverage rate will be $51.19. The daily rate for per-diem teachers increases to $224.83.

Members will see the raise in their paychecks as follows:

  • Q-bank members (pedagogues, paraprofessionals and substitute paraprofessionals): starting with their Sept. 30 paycheck.
  • H/Z bank members (including occupational and physical therapists and school nurses): starting with their Sept. 26 paycheck.
  • Per-diem/per-session pedagogues: starting with their Oct. 1 paycheck.

Where applicable, paychecks will include arrears back to Sept. 14.

Comprehensive info on the proposed health care plan

A special Delegate Assembly is scheduled for Monday, Sept. 29, for delegates to vote on the New York City Employees PPO Plan (NYCE PPO), the proposed city health care plan that would replace the GHI CBP plan. HIP HMO, Senior Care and other city health plans would not be affected. This proposed plan expands our network of providers and scope of benefits, increases access to mental health care, protects us from rising copays and locks in premium-free coverage for five years. We are committed to providing you with all the information you need to assess the plan prior to the vote. If you missed the Sept. 2 online health care information session for delegates and chapter leaders, you can view the PowerPoint presentation from the meeting, the plan FAQs and this helpful comparison chart. The member-led UFT Health Care Committee voted on Aug. 28 to recommend the proposed plan to the Delegate Assembly. The UFT will ultimately cast its vote on the proposed plan in the Municipal Labor Committee (MLC) in line with the DA's vote. The UFT will hold an information session for all members on Tuesday, Sept. 9. Members should have received their email invitation earlier in the day.

Learn more

New state law regulating heat in schools takes effect

A new state law that the UFT and NYSUT lobbied hard for establishes maximum allowable temperatures in classrooms and support service spaces. The law, which took effect on Sept. 1, states that when classroom temperatures reach 82 degrees, schools must take action to alleviate heat-related discomfort. These interventions may include turning off lights and unused electronics, lowering blinds or shades, using fans, opening windows or doors, providing water breaks, checking HVAC systems or relocating classes. Under the new law, the maximum allowable temperature in a classroom or support service space is 88 degrees. If the temperature in a room exceeds 88 degrees, the school must have a plan to relocate students and staff where practicable. You can read the DOE's full policy on extreme heat on its website. If your principal is not complying with the policy, reach out to your district representative and your UFT environmental safety liaison for support.

Report class size data to your district rep on Sept. 11 and 17

We negotiated powerful new provisions in the 2018 DOE-UFT contract that have provided teachers and their students much faster relief if classes exceed contractual class size limits at the start of the school year. Chapter leaders continue to play a central role in the process, which is separate and apart from implementation of the state's class size law. We need you to report class size data in your school to your UFT district representative on Day 6 (Thursday, Sept. 11), Day 10 (Wednesday, Sept. 17), Day 14 (Thursday, Sept. 25) and Day 19 (Friday, Oct. 3). Please obtain your school's RACL (elementary or middle schools) or Master Schedule Final (high schools), which indicates class sizes on these dates. For classes that exceed contractual limits, you have 10 school days to try to come to an informal resolution with your principal. But instead of going directly to arbitration after that, most unresolved cases now go to your district representative and the superintendent to tackle. On the 21st day, unresolved cases escalate a step higher to the citywide Class Size Labor-Management Committee.

The 2018 contract created a special additional step for schools that are "chronically out of compliance," defined as having oversized classes for four of the past six school years. We are collecting class size data on Day 1 (this Thursday, Sept. 4) for these schools only this year. These schools are escalated to the Class Size Labor-Management Committee once the overages are reported to the union. If the Class Size Labor-Management Committee cannot resolve the issue, the case is scheduled for expedited arbitration as soon as 10 days later — and no later than the 34th school day of the term. The arbitrator can issue a binding remedy within five school days that the DOE must implement in five school days.

Action you need to take: Send the class size data for your school on Days 6, 10, 14 and 19 of the new school year to your UFT district rep. Reach out to your district rep if you have any questions.

See you at the Labor Parade this Saturday

We will be a sea of UFT blue this Saturday, Sept. 6, at the annual Labor Parade. This year's theme is Power in Unity. Let's make the UFT's presence felt as we march with other city unions in a demonstration of the vitality and importance of the labor movement. At our assembly point in midtown Manhattan, we'll enjoy music from a DJ and free food from food trucks. Later that morning, we'll begin our march up Fifth Avenue to the end point at East 66th Street. You must pre-register. Each registrant will receive a wristband, access to free food and drink and a UFT T-shirt.

Action your chapter can take: Use the hashtags #LDP2025 and #UnionProud and tag the UFT when you post your own photos from the parade on social media.

Chapter Leader Checklist

To Do #1

Welcome new hires

Whether they're newly hired teachers and paraprofessionals or a new school secretary or therapist, new staff in the UFT bargaining unit deserve a proper welcome. Follow these tips:

  • Offer your support.
  • Answer their questions.
  • Extend a personal invitation to join the UFT and collect their union enrollment card or invite them to use our online enrollment form.
  • Use this new member checklist to get the conversation started.
  • Need help? Talk to your district representative.

To Do #2

Register for the citywide chapter leader meeting on Sept. 10

Please plan to attend the citywide chapter leader meeting on Wednesday, Sept. 10, from 4:15 to 6 p.m. Don't miss this opportunity to learn what your next steps are, hear the union's top priorities for the fall and obtain key information that you can relay to your members. Chapter leaders may attend in person at UFT headquarters or remotely, but everyone must register in advance. Look out for your email invitation on Thursday.

To Do #3

Check with your principal about class-size hiring

Did your school apply and receive funding to reduce class sizes this school year? Please check with your principal this week to find out if your school was able to hire teachers for all the new positions in your school's plan. Consult with your district rep if your school still has open positions.

To Do #4

Grievance process reopened on Sept. 2

After a summer hiatus, the grievance process reopened on Tuesday, Sept. 2, the first day educators reported back to work. That commencement date applies to reorganization grievances, which need to be filed by chapter leaders within two school days of knowledge of a violation. Go to the Chapter Leader Hub to file a step 1 grievance. View detailed information about the grievance process on the UFT website. The operational issues report form reopened on the same date.

To Do #5

Flyers to share with your members

Here are flyers you can print and distribute in member mailboxes or post on your school's UFT bulletin board:

Hub Highlights

Answers to all your questions

Chapter leaders have access to our Knowledge Base, a deep and extensive repository of information in the Chapter Leader Hub. This searchable database will provide answers to many of the questions your members ask about their rights and benefits as UFT members. Whether it's the process for obtaining a health benefit provided by the UFT Welfare Fund or accessing accurate information about retention rights, the Knowledge Base has the answers. Remember: You can access the hub using your UFT website username and password.

Enter the hub

Work in progress

The UFT is tackling the following issues with the DOE and other city, state and federal-level entities as appropriate:

  • Ensuring that class size-funded positions are fully staffed.
  • Ensuring that the DOE is implementing the school cellphone ban in accordance with the new regulations.
  • Monitoring the launch of virtual learning in certain secondary schools.

You Should Know

Contract empowerment & enforcement

Guidance on conducting fall SBO votes

School chapter leaders may conduct school-based option votes for the 2025-26 school year from Wednesday, Sept. 3, to Friday, Oct. 17, if they were unable to conduct the vote in June, as long as the SBO does not change the times of the students' school day. All SBO votes must be conducted online using ElectionBuddy. You should follow the regular SBO process, including meeting with your school chapter and your principal to discuss possible modifications. If there is agreement, an SBO ballot should be created. Your UFT district representative must approve the ballot prior to the vote being set up in ElectionBuddy.

A few caveats:

  • Prior to creating compensatory time positions for a special education/IEP coordinator, make sure that your school is in compliance with special education regulations and that there are no special education teacher vacancies.
  • The only permitted fall SBO related to the school calendar is to move the afternoon parent-teacher conference to a different day. To move the afternoon parent-teacher conference, the calendar-change SBO must be ratified at the school level and approved in writing by the DOE through its calendar-change approvals system, which will generate an email informing your principal. If your principal does not receive the DOE's approval, the calendar-change SBO cannot be implemented. Moving the date of the evening parent-teacher conferences is not considered a calendar change and needs no additional approval.
  • SBO ballots on program or schedule changes will be reviewed and approved on a school-by-school basis.
  • Schools with principals who are not collaborative or who try to intimidate UFT members to approve an unpopular SBO should not engage in SBO voting this fall.

See the Chapter Leader Hub for detailed information on SBOs, including ballot templates.

Learn more

Parent-teacher conferences are remote

In accordance with the 2023 DOE-UFT contract, all parent-teacher conferences will be conducted remotely. Single-session schools have four three-hour evening conferences a year in September, November, March and May and two two-hour afternoon conferences a year in November and March. Multisession, District 75 and District 79 schools have two 2.5-hour evening parent-teacher conferences and two two-hour afternoon parent-teacher conferences in November and March. These schools do not have parent-teacher conferences in September or May.

Only schools that conducted a pre-approved SBO for in-person parent-teacher conferences in September or May can hold in-person parent-teacher conferences. Speak to your UFT district representative immediately if your principal is planning to hold in-person parent-teacher conferences in September without an SBO.

Under the 2023 contract, UFT-represented staff are not required to attend evening conferences at the school building and may conduct the afternoon conferences remotely if their commute allows. Parents and caregivers may request an in-person conference at a time other than the scheduled parent-teacher conference dates. These in-person conferences are to be arranged on a mutually agreed-upon date and time.

The September dates for parent-teacher conferences or back-to-school nights are:

  • Wednesday, Sept. 17, for elementary schools and pre-K centers
  • Thursday, Sept. 18, for middle schools and District 75 schools
  • Thursday, Sept. 25, for high schools, K-12 and 6-12 schools

See all 2025-26 conference dates

Health & safety

No more "COVID days"

In a sign that the pandemic has drawn to a close, the city Department of Education's special COVID-19 leave policy has ended. Over the DOE's initial objections, the UFT was able to squeeze out one final year of COVID leave last school year after citing a provision in state law, which has since expired. Starting this September, absences related to COVID-19 will be charged to employees' sick banks. Staff members who test positive for COVID-19 will now have to use their CAR days. If they are still sick after five days, they may be asked for medical documentation of any ongoing symptoms that prevent them from working. The same policy applies to COVID vaccinations. If a DOE employee takes time off to receive a vaccine or booster dose or recover from side effects caused by vaccination, they must use their sick time. Members must also use personal business days if they are caring for a family member who is home because of a COVID-19 illness.

Instruction

How teachers can manage issues with their final rating

The DOE sent K-12 teachers their final rating for the 2024-25 school year to their DOE email address on Thursday, Aug. 28. The final rating (Highly Effective, Effective, Developing or Ineffective) is a combination of the teacher's rating on Measures of Student Learning (MOSL) and their rating on observations, formally called Measures of Teacher Practice. We asked teachers who believe there was an issue with the way their MOSL rating was calculated to speak to their chapter leader and fill out our online inquiry form. We advised teachers who believe their evaluator did not follow proper procedure to initiate an APPR complaint. APPR complaints, which are submitted online by the teacher, must be filed within five school days after the teacher learns of the procedural issue. The teacher must present the APPR complaint to the head of the school after they file it online no later than Monday, Sept. 8. The online APPR complaint form reopened on Sept. 2.

Read our Q&A on teacher evaluation

Medical & wellness

Open enrollment through Oct. 15 to change dental plans

The UFT Welfare Fund provides dental benefits through two programs: the Scheduled Benefit Plan, which provides services through a participating panelist or by direct reimbursement (when using a non-participating dentist); and Dentcare, a no-cost dental HMO. The open enrollment period for members to change plans is Sept. 1 to Oct. 15 each year, with changes taking effect on Nov. 1. To change plans, fill out the Welfare Fund's dental transfer form.

Learn more

Political action

Help us get out the vote for the Nov. 4 election

The UFT Delegate Assembly voted in July to endorse Zohran Mamdani for New York City mayor. Mamdani, in turn, promised to work with the union to fully fund public schools, pass the "RESPECT check" for paraprofessionals, lobby Albany to fix Tier 6 of the pension system and more. Here are upcoming dates to keep in mind if you and your members want to help get out the vote for Mamdani and our union's other endorsed candidates in the general election in November:

  • Wednesday, Sept. 10: Voter registration drive at the citywide chapter leader meeting
  • Saturday, Sept. 13: Canvassing for Mamdani on Staten Island
  • Monday, Sept. 15, through Friday, Sept. 19: First week of phone-banking at UFT borough offices
  • Saturday, Sept. 27: Canvassing for Mamdani in the Bronx

To volunteer, please contact your borough's political action coordinator or look out for more information and how to register on the events calendar on the UFT website.

Salary & personnel

Setting up digital classrooms for the new school year

Under the 2023 DOE-UFT contract, school-based teachers and mandated service providers are required each year to set up a digital classroom by Sept. 30. The union made sure that members would continue to be appropriately compensated for that work. If you are on payroll as of Sept. 30, you will be paid $225. If you come on payroll after Sept. 30, you may submit for this payment. Members will receive $225 on or about Oct. 31 for completing this task.

New pedagogues and paraprofessionals: their first two paychecks explained

If new pedagogues and paraprofessionals started work on Sept. 2, the first day of the 2025–26 school year for educators, the first check they receive on Monday, Sept. 15, will be lower than the amount they would typically receive in a biweekly paycheck. This difference is because the first pay period includes Monday, Sept. 1, a day on which they did not work. This day will appear in their paychecks as a negative adjustment. Making matters more confusing, these new pedagogues and paraprofessionals will also get the 3.25% pay raise effective Sept. 14, which will appear in their Sept. 30 paychecks. Where applicable, these paychecks will include arrears back to Sept. 14.

All new pedagogues should fill out a salary-step placement application

All pedagogues and paraprofessionals who are eligible for salary steps, differentials and upgrades must apply using the online Salary Application Portal for DOE employees. Pedagogues have two applications: one for salary steps (credit for previous qualifying professional experience with the DOE or elsewhere) and one for differentials (credit for additional education). New hires applying for credit for previous qualifying professional experience must also use the portal.

All new pedagogues should fill out a salary-step placement application, even if they do not have prior experience, to establish their "equate date," the date from which future steps can be computed. Without an equate date, members will only go up one step each year instead of two.

The portal gets busy, so it may slow down or freeze at times. Transcripts must be original, and a watermark must be visible. All prior work experience must have a verification letter from former employers; verification of employment (VOE) forms from the state will not be accepted.

Teacher's Choice amounts will be similar to last year

The popular Teacher's Choice program continues this school year, with eligible UFT-represented educators receiving a reimbursement for some of the supplemental instructional supplies they buy. The DOE has not released the precise allotments for each job title, but they are expected to be roughly the same as they were in the 2024–25 school year. Those amounts were $235 for teachers; $105 for school social workers and psychologists, school counselors, reading coaches and single shepherds; $90 for occupational and physical therapists and school nurses; $80 for lab specialists; and $60 for paraprofessionals and school secretaries. The purchasing period began on Aug. 1, 2025, and continues until mid-January.

Learn more

Everything else

Celebrate Teacher Union Day on Nov. 2

Please join us as we celebrate Teacher Union Day, our annual commemoration of the strike that put the newly formed UFT on the path to becoming the activist organization it is today. The power of our union is in all of its members. Each year, we honor past leaders who continue to inspire us and recognize current members who are leading us into the future. There will be a continental breakfast and post-awards reception. Cost: $40 if you register before Oct. 6 (early bird discount); $50 after that date.

Register

Mark National Hispanic Heritage Month in your classes

National Hispanic Heritage Month runs from Sept. 15 to Oct. 15 each year. The UFT has gathered curriculum materials to help educators observe National Hispanic Heritage Month with their students. Teachers may find these resources especially helpful to create welcoming communities for immigrant newcomers from Latin America.

See our educational resources

Recent Guidance and Agreements

Contact the UFT

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Look for your next Chapter Leader Update on Thursday, Sept. 18

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